Restrict glossary visibility Private preview

Who can do this?

You will need to be an admin user in Atlan to restrict glossary visibility.

Note that asset access works slightly differently.

Once you have restricted glossary visibility:

• If a glossary policy has been configured for a selected persona, only the user belonging to that persona be able to view the glossaries curated through glossary policies.
• If a user isn't part of any persona, they're unable to view any glossaries in Atlan.
• If a user is part of a persona that doesn't have glossary policies specifically or any policies at all configured, the user is unable to view all glossaries.
• The restriction is applicable to the Assets page, glossary tree on the Glossary page, terms filter on the Assets page, terms in an asset sidebar, linked assets, and related terms.

The All glossaries view on the Glossary page is enabled for all users by default. To turn it off for your member and guest users, complete the following steps.

To disable all glossaries view:

1. From the left menu in Atlan, click Admin.
2. Under Workspace, click Labs.
3. Under the Access control heading on the Labs page, turn on Persona switcher in Glossary.

Your member and guest users now only have access to the curated glossaries for their persona! 🎉

If you'd like to restore the default all glossaries view, repeat steps 1 to 3 and then turn off the toggle.

Summary

• Persona switcher in Glossary in Labs is OFF: Users can see all glossaries.
• Persona switcher in Glossary in Labs is ON: Users can't see any glossaries until provided in a persona.

Did you know?

If a user doesn't belong to any persona and the All glossaries view is disabled, then the user is prompted to reach out to their Atlan administrator and request to be added to a persona.